n8n is an open-source automation platform that connects your tools, runs complex logic, and costs a fraction of what Zapier charges at scale. We scope, build, and hand off n8n workflows for small businesses: fixed price, 1–2 weeks, no ongoing fees from us.
What we build
New lead from your site, ads, or intake form gets routed to the right rep, added to HubSpot or Pipedrive, and triggers an instant follow-up: all before you check your phone.
Job marked done in your field service tool triggers a QuickBooks invoice. Overdue? A follow-up sequence fires automatically: no chasing, no manual reminders.
New contract signed triggers a timed series: welcome email, intake form, doc requests, kick-off invite. Everything lands in order without anyone managing it manually.
Booking created in Calendly, Acuity, or your scheduling tool sends a confirmation text and a reminder 24 hours out. No-shows drop. No manual messages needed.
Job closed or service complete triggers a review request via SMS or email: timed, personalized, and sent only when the customer is most likely to respond positively.
Quote sent but no reply? A follow-up fires at day 3, then day 7. Proposal declined? The contact moves to a long-term nurture list. Every step is conditional and automatic.
Why n8n
Zapier works fine for simple automations. At 5,000+ tasks/month, you're paying hundreds of dollars for something n8n does for $20. We've written a full breakdown if you want the details: n8n vs Make vs Zapier: Which automation tool is right for your business?
| Factor | n8n | Zapier | Make |
|---|---|---|---|
| Pricing model | Flat monthly or self-hosted | Per task (usage-based) | Per operation (usage-based) |
| Cost at 10K tasks/month | ~$20–$50 self-hosted | ~$299–$599/month | ~$29–$99/month |
| Self-hosted option | Yes: free and open source | No | No |
| API flexibility | Full HTTP, custom code, complex logic | Limited to pre-built triggers/actions | Good, but constrained by plan |
| Best for | Growing SMBs, complex workflows, cost-conscious builders | Simple, infrequent automations | Mid-complexity, visual-first teams |
The process
We look at your current tools and manual steps, identify where n8n fits, and put a scope and price on it: before you commit to anything. Takes about 20 minutes on a call.
Fixed hours, fixed price. We set up n8n, connect your tools, build the logic, test it against real data, and deliver. No surprises at the end of the project.
Full walkthrough, Loom video, written handoff doc. The workflow runs on your n8n account. We don't sit between you and your automation. $0/month to us after delivery.
No. We handle everything: design, build, testing, and handoff. You get a working automation, a Loom walkthrough, and a written doc explaining how it runs. You don't need to log in to n8n unless you want to.
Yes. n8n runs in production at thousands of companies. On the cloud version, the platform maintains 99.9% uptime. Self-hosted reliability depends on your server: we recommend Railway or Render for most small businesses, both of which are stable and low-maintenance.
n8n cloud is managed by n8n.io: you pay a monthly fee (starts around $24/month) and they handle hosting. Self-hosted means you run n8n on your own server, typically on Railway or a VPS. Self-hosted costs less and has no execution limits. We help you choose and set up whichever fits your situation and budget.
Most projects are delivered in 1–2 weeks from a signed scope. Simpler workflows: a single trigger connecting two or three tools: can be done in a few days. Multi-step pipelines that connect four or more tools and include conditional logic take closer to 2 weeks. We scope everything upfront so the timeline is clear before work starts.
We charge fixed-price as a flat project fee. Most builds run 20–50 hours, putting the typical range at $4,000–$10,000. You pay once and own the workflow. The only ongoing cost is your n8n hosting, which is under $25/month for most setups. See our full pricing page for a detailed breakdown.
Ready to cut your Zapier bill?
Book a free 20-minute call. We'll look at what you're currently running, figure out what n8n can replace, and put a number on it: no pitch deck, no pressure.