Built around
your operation.
Not off
the shelf.

Every system we build is custom to your process, your tools, and your team. We scope it, build it, and hand it off running. You own it. No monthly fees.

See What We'd Build for You Free Automation Templates →
Trusted by
Charly's Shop LLC
Invoice processed
2.3 seconds · Auto-sent
Invoice Automation Agent Running live
New invoice received
invoice_2847.pdf · Gmail trigger
Done
Data extracted & validated
Vendor: Acme Corp · $4,200.00
Done
Syncing to QuickBooks
Matching expense category...
Active
Approval notification
Slack, Finance team
Pending
14 hrs saved this week
vs. manual processing
80% Less manual work, per client
5× Avg. first-year ROI
Fixed-Price Quoted upfront. Never changes.
2–3 Wks From kickoff to live automation
You Own It Your code. Your accounts. No lock-in.

Proof + workflow pages

Real builds, then the exact workflows we can build next.

Case studies show shipped systems. Build pages break down specific automations by trigger, connected tools, handoff proof, and exception handling.

See Case Studies Browse Builds
Case study Franchise location scoring platform

AI scoring engine that evaluates new locations in minutes using Census data.

 Workflow HVAC missed-call text back

Detect missed calls, text fast, log the lead, and escalate when no one replies.

 Workflow Jobber QuickBooks sync

Create invoices, reconcile payments, route exceptions, and send owner reports.

 Workflow Clio intake automation

Connect inquiry, consult scheduling, matter creation, document requests, and retainer packets.

How it works

From process
to automation
in weeks.

You describe your process. We map it,
build the agent, and hand it off running.
No technical knowledge needed on your end.

01
Map Your Process

We walk through your workflow with you, find where things break down, and define exactly what we're building before any work starts.

02
We Build the Agent

We build the agent against your actual tools and data. Not a template. Not a demo. Something that runs in your environment from day one.

03
Test & Refine

You watch it run. We stress-test the edge cases, handle the exceptions, and keep tuning until the behavior matches what you agreed to.

04
Launch & Support

Your agent goes live. You get a Loom walkthrough and a written handoff doc. Your team can run it, modify it, or hand it off. No dependency on us.

Get a Free Automation Audit →

30 minutes. We map your process and hand you a fixed quote before we hang up.

Built on tools you already use

We connect to what you already have. No new platforms to buy, no ripping out your existing stack.

Automation Approach
⚙️ Custom Build n8n logon8n Make logoMake Zapier logoZapier
Field Service
Jobber logoJobber ServiceTitan logoServiceTitan Housecall Pro logoHousecall Pro
CRM
HubSpot logoHubSpot GoHighLevel logoGoHighLevel Salesforce logoSalesforce
Messaging
Twilio logoTwilio SendGrid logoSendGrid Klaviyo logoKlaviyo Slack logoSlack Gmail logoGmail
Accounting & Finance
QuickBooks logoQuickBooks Xero logoXero Stripe logoStripe
Productivity & Data
Notion logoNotion Google Sheets logoGoogle Sheets Airtable logoAirtable Shopify logoShopify Zendesk logoZendesk

What we build

From one trigger
to a full system.

We scope everything before we start. You know exactly what it does, what it connects to, and what it costs.

01
Stop doing it by hand.

One task you're doing manually every day. We build it once, wire it up, and it runs without you.

Review request after job close
Appointment reminder sequence
Missed call → instant text-back
Invoice auto-send on job complete
Social media auto-post from Drive
02
Stop managing the process.

Multiple tools, one flow. Lead comes in, gets qualified, routed, followed up, logged. Job closes, invoice goes out, review request follows. Nobody touches it.

Lead capture → qualify → CRM → nurture
Invoice → extract → sync → approve → collect
Client intake → docs → onboarding → portal
Support ticket → classify → route → escalate
Employee hire → accounts → training → tracking
03
Build the whole operation.

Custom AI agents, voice systems, decision engines. Built around how your business actually runs — not a generic template bolted on top of it.

AI voice receptionist + lead system + CRM
Franchise expansion intelligence system
Project management AI for multi-team ops
Full client lifecycle: intake → delivery → billing
Multi-location ops stack with reporting layer

Every build is scoped before we start. Tell us your process and we'll tell you what it costs — on the call.

Get a Free Scope Call →

Pricing

Fixed hours.
Zero surprises.

Every automation is scoped upfront with a fixed hour estimate. Your rate × our hours = your total cost. No monthly retainers, no scope creep, no bill shock.

1
We scope your process

A free discovery call where we map your workflow and define the exact deliverables.

2
You get a fixed quote

We quote a fixed number of hours. You multiply by our rate. That's your total, locked in writing.

3
We build, you own it

No recurring fees. Your automation is yours forever. Optional maintenance retainer available.

See Full Pricing →

Builds range from $2,000 to $100,000+. All quotes are fixed in writing before we start.

Why Aplos AI

Built for
businesses
like yours.

We're not an enterprise software vendor. We're builders who specialize in the messy, specific processes that small and mid-size businesses actually deal with every day.

Enterprise expertise, SMB speed

Our team has 40+ years of enterprise IT experience. We build systems that hold up, and we do it in weeks, not quarters.

Custom-built, no ongoing costs

We build directly against APIs by default: no middleware subscription keeping it alive. When a connector doesn't have an API, we use n8n (self-hosted) or Make as a fallback. Any unavoidable running costs are disclosed before you sign anything.

Transparent, fixed pricing

Every project starts with a fixed scope and fixed hours. You approve the number before we start. The invoice matches the quote.

Fast deployment, 2 to 6 weeks

From discovery to live in 2 to 6 weeks. We've built these before. We don't need months to figure out the approach.

Traditional Agency
Aplos AI
Pricing model
Hourly / retainer
Fixed hours
You own the build
✕ Rarely
✓ Always
Monthly tool fees
✕ Built In
✓ None by default
SMB experience
✕ Enterprise focus
✓ SMB-first
Time to launch
3–6 months
2–6 weeks
Plain English comms
✕ Heavy jargon
✓ Always
Get a Free Automation Audit →

No obligation. We scope your process and give you a fixed quote, free.

ROI Calculator

What is manual work
actually costing you?

Put in your numbers. See what the status quo costs per year before any automation.

Your numbers
Hours spent on manual tasks per week 10 hrs
Average employee hourly cost (salary + overhead) $35/hr
Error rate on manual tasks 5%
Cost to fix each error (time + rework) $120
Which process are you automating?
Annual cost of doing this manually
$18,200
in labor + error costs every year
$350
Wasted per week
520
Hours lost per year
26
Errors per year
$91k
5-year cost
First-year return on investment
328%
ROI after automation cost
At $4,250 to automate, you break even in 3.5 months. Everything after that is pure savings.

READY TO STOP PAYING FOR MANUAL WORK?

Get a Free Automation Audit →

FAQ

Questions
we get
a lot.

Everything you need to know before booking a call. Don't see your question? Email us at info@aplosai.com

Builds range from $2,000 to $100,000+ depending on scope. We charge a fixed number of hours, so you know the exact cost before we start. Single automations like missed-call text-back or invoice send start around $2,000–$5,000. Multi-tool process builds run $8,000–$25,000. Custom AI platforms and full ops systems run $40,000–$100,000+. Every quote is fixed in writing before we build anything.

Most automations go live in 2 to 6 weeks. Simpler ones like scheduling or email campaigns take 1–3 weeks. More complex ones like employee onboarding or inventory management take 3–6 weeks. The biggest variable is how many systems we need to connect and how quickly your team can provide feedback during the review phase.

Yes, it's yours outright. Unlike SaaS tools that charge monthly forever, we hand off the automation and you own it. No recurring fees required to keep it running. We offer an optional maintenance retainer if you want us to monitor and update it over time, but it's never mandatory.

Custom-built first, always. Our default is to write the automation directly against your existing APIs: no middleware, no monthly subscription to a third-party tool keeping it alive. When a platform you use doesn't have an API that supports a custom build, we fall back to n8n, then Make.com, then Zapier: in that order: because n8n can be self-hosted with no per-task fees. The goal is always the lowest possible ongoing cost once the build is done. Any tool costs that can't be avoided (a minimal API fee, ad spend you choose to run) get disclosed upfront before we quote anything.

Zapier is a tool. We're the builders. Zapier handles simple two-step automations: if this happens, do that. Most real business processes involve complex logic, error handling, multiple systems, and AI decision-making that requires custom development. We design, build, test edge cases, and hand off a production-ready automation. Not just a connected Zap.

We focus on small and mid-size businesses, typically 5 to 250 employees. We're not built for solo freelancers or Fortune 500 enterprises. Our sweet spot is growing companies with real operational volume who are outgrowing their manual processes and need something that actually works reliably.

Book a call and tell us about it. If your process is repetitive and rule-based, we can almost certainly automate it. The listed automations are our most common ones. We scope custom processes on the discovery call and give you a fixed quote before anything starts.

It's 30 minutes. We'll walk through your workflow, understand what systems you're using, identify what can be automated, and give you a fixed hour estimate on the call. No vague proposals sent later. No sales pressure. Just a clear scope and a number. Then you decide.

Ready to automate?

Tell us your
process.

Book a free 30-minute call or send a message. We'll walk through your workflow and give you a fixed quote. No obligation, no follow-up sales deck.

Fastest way to start

Book a Free Call

30 minutes. We'll map your workflow and give you a fixed quote before we hang up.

  • ✓ No sales pitch, just strategy
  • ✓ Fixed quote on the call
  • ✓ 30 minutes, no fluff
Prefer to write it out?

Send a Message

✓ Got it! We'll reply within 1 business day.