How much does business process automation cost for a small business?

Aplos AI offers two pricing paths. Managed products start at $199 per month plus launch and configuration. Custom integrations and operational systems are scoped as fixed projects, from focused integrations through $20,000+ custom platforms.

What is business process automation?

Business process automation uses software and AI agents to handle repetitive, rule-based tasks automatically without human intervention. Examples include automatically processing invoices, qualifying leads, onboarding new employees, and generating weekly reports. This frees your team to focus on higher-value work.

Do I own the automation after it's built?

Custom systems are handed over with the agreed code, data, accounts, and documentation. Managed products remain an ongoing Aplos service because monitoring, call handling, support, and updates are included in the monthly plan.

What tools do you use to build automations?

Custom code first, always. We build directly against your existing software's APIs, with AI frameworks like OpenAI's and Anthropic's where they fit. When a tool has no usable API, we use a workflow platform like n8n or Make as a fallback. The right approach depends on your stack, and we never force a platform that doesn't fit your environment.

What processes can be automated for a small business?

Common business processes we automate include invoice and billing processing, customer support ticket handling, lead qualification and CRM updates, employee onboarding workflows, inventory monitoring and reordering, appointment scheduling, automated reporting, and email marketing campaigns. If a process is repetitive and rule-based, it can likely be automated.

Calls & follow-up · Managed monthly

Calls answered.
Estimates followed through.

Q: What is the difference between Aplos AI and using Zapier myself?

Zapier is a tool; we are the builders. While Zapier handles simple two-step automations, most business processes involve complex logic, error handling, multiple systems, and AI decision-making that requires custom development. We design, build, test, and hand off production-ready automations, not just basic connected workflows.

Q: What kinds of businesses does Aplos AI work with?

We work with growing service and operations-heavy businesses where leads wait, teams repeat manual work, customers need updates, or important information is split across disconnected systems. Clients include trades, professional services, architecture, entertainment venues, franchises, and appointment-based businesses.

Keep good opportunities moving while your team does the work. Managed call coverage and estimate follow-up, configured around your business.

Explore monthly products →Try a walkthrough →

From $199/month + launch. 30-day paid pilot. Fit confirmed before payment.

Your monthly options. One location · Clear scope

Front DeskAnswers, qualifies, routes · $199/mo

Revenue RecoveryLead and estimate follow-up · $199/mo

Revenue DeskBoth products + verified booking · $399/mo

Check your setup before payment.We confirm your tools, scope and launch date first.

Two ways to work together

Known problem or unique operation?

Choose a managed solution for recurring work we already understand, or have us build the system your operation actually needs.

Ready-made · Managed monthly

Managed solutions

Call coverage and estimate follow-up, available separately or together with booking.

Explore solutions → Designed and built for you

Custom systems

Integrations, databases, internal tools, automation, and software for problems that don’t fit neatly in a product.

See custom work →

Real business problems, solved

Different businesses.
The same drag.

Leads wait. Teams repeat work. Information gets trapped in separate tools. These are production systems built around the way each client actually operates.

See Case Studies Browse Builds

Client build Sign shop: lead to install

Scored leads, a live project board, automatic client updates, and review requests for The Cube Signs.

Client build · Architecture Project delivery in one place

One project system for work, communication, files, and decisions across an architecture practice.

Affiliated client · Entertainment Twelve tools, one operating view

Payments, bookings, ads, calls, reviews, analytics, and forecasting unified for Sandbox VR Alpharetta.

Client build · anonymized Auto shop phone system

Answers routine calls, captures job details, and hands urgent conversations to the service desk.

How it works

From process
to automation
in weeks.

You describe your process. We map it,
build the right system, and launch it running.
No technical knowledge needed on your end.

Map Your Process

We walk through your workflow with you, find where things break down, and define exactly what we're building before any work starts.

We Build the System

We build against your actual tools and data. Not a template. Not a demo. Something that runs in your environment from day one.

Test & Refine

You watch it run. We stress-test the edge cases, handle the exceptions, and keep tuning until the behavior matches what you agreed to.

Launch & Support

Your system goes live with the agreed documentation, monitoring, support, and ownership. Managed products stay supported; custom handoff is defined in writing.

Get a Free Operations Audit →

30 minutes. We map the bottleneck, recommend the right buying path, and explain what it will take to price it responsibly.

Two ways to work with Aplos

Right-sized for
the problem.

Choose a ready-made managed product when the problem is common. Choose a custom system when the process is unique to your business.

Managed business products

Calls, revenue recovery, customer updates, back-office work, team operations, and reporting. Clear packages from $199/month.

Custom business systems

Integrations, workflows, portals, internal tools, and operational platforms designed around your process and fixed in writing.

Not sure which fits?

Show us the bottleneck. We will tell you whether an existing product fits or the operation needs a custom build.

Choose Your Pricing Path →

Same team. Different buying model. No forced upgrade from one path to the other.

FAQ

Questions
we get
a lot.

Everything you need to know before booking a call. Don't see your question? Email us at info@aplosai.com

There are two paths. Managed products start at $199 per month plus launch and configuration. Focused custom integrations typically run $2,500–$7,500, multi-step workflows $8,000–$20,000, and custom operating systems $20,000+. Custom work is scoped and fixed in writing before implementation.

Managed-product launch timing is confirmed during setup. Focused custom integrations commonly take 2–4 weeks, multi-step workflows 4–8 weeks, and larger operating platforms use milestone delivery. The biggest variables are access, data quality, approvals, and the number of exceptions.

Custom systems are yours under the written scope. We hand over the agreed code, data, accounts, and documentation. Managed products are different: the monthly plan includes the live service, monitoring, support, and updates.

We choose the simplest dependable approach for the job: direct APIs and custom code when control matters, or tools such as n8n, Make, and Zapier when they are the better fit. Managed products can run on our supported stack; custom systems can use client-controlled infrastructure. Required licenses, usage, hosting, and support costs are disclosed before launch.

Zapier is a tool. We're the builders. Zapier handles simple two-step automations: if this happens, do that. Most real business processes involve complex logic, error handling, multiple systems, and AI decision-making that requires custom development. We design, build, test edge cases, and hand off a production-ready automation. Not just a connected Zap.

We work with growing service and operations-heavy businesses where leads wait, teams repeat manual work, customers need updates, or important information is split across disconnected systems. Clients include trades, professional services, architecture, entertainment venues, franchises, and appointment-based businesses.

Book a call and tell us about it. If the process is repetitive and rule-based, we can probably improve it. We will tell you whether an existing product fits or whether the process needs written discovery and a custom implementation scope.

It's 30 minutes. We'll walk through the workflow, identify the operational drag, and tell you whether a managed product fits or a custom scope is needed. Simple work may get a range immediately; larger systems need written discovery before an honest implementation quote.

Ready to fix the bottleneck?

Show us what is
wasting time.

Book a free 30-minute call or send a message. We'll walk through the workflow and recommend the clearest next step. No obligation, no follow-up sales deck.

Fastest way to start

Book a Free Operations Audit

30 minutes. We'll map the workflow and tell you whether a managed product or custom scope makes sense.

✓ No sales pitch, just strategy
✓ Clear path and pricing next step
✓ 30 minutes, no fluff

Prefer to write it out?

Send a Message

✓ Got it! We'll reply within 1 business day.

Calls answered. Estimates followed through.

Known problem or unique operation?

Managed solutions

Custom systems

Different businesses.The same drag.

From processto automationin weeks.

Right-sized forthe problem.

Questionswe geta lot.

Show us what is wasting time.