AI Agents for Growing Businesses
40+  years enterprise IT experience

We automate
the work.
You run
the business.

We build custom AI agents that take over your repetitive business processes — invoicing, onboarding, support, and more. You tell us what's eating your time. We build the fix. Fixed hours. No surprises.

Get a Free Automation Audit How It Works
20+ hrs
Saved per week, per client
3–5×
Avg. first-year ROI
40
Industries served
⚡
Invoice processed
2.3 seconds · Auto-sent
Invoice Automation Agent Running live
✓
New invoice received
invoice_2847.pdf · Gmail trigger
Done
✓
Data extracted & validated
Vendor: Acme Corp · $4,200.00
Done
→
Syncing to QuickBooks
Matching expense category...
Active
○
Approval notification
Slack → Finance team
Pending
🕐
14 hrs saved this week
vs. manual processing
Works with
QuickBooksQuickBooks SalesforceSalesforce SlackSlack HubSpotHubSpot ShopifyShopify NotionNotion GmailGmail StripeStripe AirtableAirtable XeroXero ZapierZapier MakeMake Google SheetsGoogle Sheets ZendeskZendesk QuickBooksQuickBooks SalesforceSalesforce SlackSlack HubSpotHubSpot ShopifyShopify NotionNotion GmailGmail StripeStripe AirtableAirtable XeroXero ZapierZapier MakeMake Google SheetsGoogle Sheets ZendeskZendesk
40+ Industries Served
Fixed-Price No Retainers. Ever.
2–3 Wks Average Delivery
n8n · Make · Zapier Tools We Build In

How it works

From process
to automation
in weeks.

You describe your process. We map it, build the agent, and hand it off running. No technical knowledge needed on your end.

01
🗺️
Map Your Process

We walk through your workflow with you, find where things break down, and define exactly what we're building before any work starts.

02
⚙️
We Build the Agent

We build the agent against your actual tools and data. Not a template. Not a demo. Something that runs in your environment from day one.

03
🧪
Test & Refine

You watch it run. We stress-test the edge cases, handle the exceptions, and keep tuning until the behavior matches what you agreed to.

04
🚀
Launch & Support

Your agent goes live. You get a Loom walkthrough and a written handoff doc. Your team can run it, modify it, or hand it to someone else — no dependency on us.

Get a Free Automation Audit →

30 minutes. We map your process and hand you a fixed quote before we hang up.

Built on tools you already use

We connect to what you already have. No new platforms to buy, no ripping out your existing stack.

Automation Engines
n8nMakeZapier
Field Service
JobberServiceTitanHousecall Pro
CRM
HubSpotGoHighLevelSalesforce
Messaging
TwilioSendGridKlaviyo

What we automate

The processes
eating your time.

Every card shows fixed hours — no hourly billing, no runaway costs. You know the scope before we start.

🧾35–55 hrs
Invoice & Billing

Auto-capture invoices, extract line items, sync to QuickBooks or Xero, and route for approval — zero data entry.

💬50–65 hrs
Customer Support Bot

AI agent handles tier-1 support tickets, answers FAQs, escalates complex issues, and logs everything in your CRM.

🎯40–50 hrs
Lead Qualification

Score and qualify incoming leads automatically. Route hot leads to sales, nurture cold ones, update CRM in real time.

🧑‍💼50–70 hrs
Employee Onboarding

Create accounts, send welcome emails, schedule training, collect documents, and track completion — all automated.

📦50–75 hrs
Inventory & Orders

Monitor stock levels, trigger reorders, sync with suppliers, and alert your team when thresholds are crossed.

📅25–35 hrs
Appointment Scheduling

Handles bookings, fires reminders, manages rescheduling, and keeps everything in sync with your calendar. Nobody has to touch it.

📊35–55 hrs
Reporting & Analytics

Automated weekly/monthly reports pulled from all your data sources, formatted, and delivered straight to your inbox.

📧35–45 hrs
Email Campaigns

Behavior-triggered sequences that send the right message at the right time. Segmentation, send-time optimization, and performance tracking all included.

✨ Custom
Got Something Else?

Tell us your process. If it's repetitive and rule-based, we can automate it. Custom scoping starts with a free call.

Let's Talk →

Pricing

Fixed hours.
Zero surprises.

Every automation is scoped upfront with a fixed hour estimate. Your rate × our hours = your total cost. No monthly retainers, no scope creep, no bill shock.

1
We scope your process

A free discovery call where we map your workflow and define the exact deliverables.

2
You get a fixed quote

We quote a fixed number of hours. You multiply by our rate. That's your total — locked in writing.

3
We build, you own it

No recurring fees. Your automation is yours forever. Optional maintenance retainer available.

Process Automation
Fixed Hours
Est. Cost
Action
📅
Appointment Scheduling
Calendar sync, reminders, rescheduling
25–40 hrs
$3,750–$6,000
Get quote →
📊
Automated Reporting
Multi-source data, scheduled delivery
35–55 hrs
$5,250–$8,250
Get quote →
🧾
Invoice & Billing Automation
OCR extraction, accounting sync, approvals
35–55 hrs
$5,250–$8,250
Get quote →
📧
Email Campaign Automation
Triggered sequences, segmentation, tracking
30–45 hrs
$4,500–$6,750
Get quote →
🎯
Lead Qualification Agent
Scoring, routing, CRM updates
35–50 hrs
$5,250–$7,500
Get quote →
🧑‍💼
Employee Onboarding
Account provisioning, docs, training scheduling
50–70 hrs
$7,500–$10,500
Get quote →
📦
Inventory & Order Management
Stock monitoring, reorders, supplier sync
50–75 hrs
$7,500–$11,250
Get quote →
💬
Customer Support Bot
AI triage, FAQ handling, CRM logging
50–65 hrs
$7,500–$9,750
Get quote →
✨
Custom Process
Tell us what you need — we'll scope it free
Custom
On quote
Let's talk →

💡 Cost estimates above are based on our standard rate of $150/hr. Your exact quote is scoped on the discovery call — final hours and cost are fixed in writing before we start.

Why Aplos AI

Built for
businesses
like yours.

We're not an enterprise software vendor. We're builders who specialize in the messy, specific processes that small and mid-size businesses actually deal with every day.

🏛️
Enterprise expertise, SMB speed

Our team has 40+ years of enterprise IT experience. We know how to build systems that actually hold up — and we do it in weeks, not quarters.

🔒
You own the automation

What we build belongs to you. No vendor lock-in, no monthly fee to keep it running. You can give it to someone else to maintain if you want.

📋
Transparent, fixed pricing

Every project starts with a fixed scope and fixed hours. You approve the number before we start. The invoice matches the quote.

⚡
Fast deployment — 2 to 6 weeks

From discovery to live in 2 to 6 weeks. We've built these before — we don't need months to figure out the approach.

Traditional Agency
Aplos AI
Pricing model
Hourly / retainer
Fixed hours
You own the build
✕ Rarely
✓ Always
Monthly fees after
✕ Often
✓ Optional
SMB experience
✕ Enterprise focus
✓ SMB-first
Time to launch
3–6 months
2–6 weeks
Plain English comms
✕ Heavy jargon
✓ Always
Get a Free Automation Audit →

No obligation. We scope your process and give you a fixed quote — free.

ROI Calculator

What is manual work
actually costing you?

Put in your numbers. See what the status quo costs per year before any automation.

Your numbers
Hours spent on manual tasks per week 10 hrs
Average employee hourly cost (salary + overhead) $35/hr
Error rate on manual tasks 5%
Cost to fix each error (time + rework) $120
Which process are you automating?
Annual cost of doing this manually
$18,200
in labor + error costs every year
$350
Wasted per week
520
Hours lost per year
26
Errors per year
$91k
5-year cost
First-year return on investment
328%
ROI after automation cost
At $4,250 to automate, you break even in 3.5 months. Everything after that is pure savings.

READY TO STOP PAYING FOR MANUAL WORK?

Get a Free Automation Audit →

FAQ

Questions
we get
a lot.

Everything you need to know before booking a call. Don't see your question? Email us at info@aplosai.com

Most SMB automations cost between $3,750 and $11,250. We charge a fixed number of hours at $150/hr — you know the exact cost before we start. Simple automations like appointment scheduling start around $3,750. More complex ones like employee onboarding or support bots run $7,500–$11,250. Every quote is fixed in writing before we build anything.

Most automations go live in 2 to 6 weeks. Simpler ones like scheduling or email campaigns take 1–3 weeks. More complex ones like employee onboarding or inventory management take 3–6 weeks. The biggest variable is how many systems we need to connect and how quickly your team can provide feedback during the review phase.

Yes — it's yours outright. Unlike SaaS tools that charge monthly forever, we hand off the automation and you own it. No recurring fees required to keep it running. We offer an optional maintenance retainer if you want us to monitor and update it over time, but it's never mandatory.

It depends on your existing tech stack. We work with Make, n8n, Zapier, and custom code with AI frameworks like OpenAI's API. We choose the right tool for your environment — we never force a platform that doesn't fit what you're already running. That's part of what we figure out on the discovery call.

Zapier is a tool. We're the builders. Zapier handles simple two-step automations — if this happens, do that. Most real business processes involve complex logic, error handling, multiple systems, and AI decision-making that requires custom development. We design, build, test edge cases, and hand off a production-ready automation. Not just a connected Zap.

We focus on small and mid-size businesses — typically 5 to 250 employees. We're not built for solo freelancers or Fortune 500 enterprises. Our sweet spot is growing companies with real operational volume who are outgrowing their manual processes and need something that actually works reliably.

Book a call and tell us about it. If your process is repetitive and rule-based, we can almost certainly automate it. The listed automations are our most common ones — we scope custom processes on the discovery call and give you a fixed quote before anything starts.

It's 30 minutes. We'll walk through your workflow, understand what systems you're using, identify what can be automated, and give you a fixed hour estimate on the call. No vague proposals sent later. No sales pressure. Just a clear scope and a number — then you decide if you want to move forward.

Ready to automate?

Tell us your
process.

Book a free 30-minute call or send a message. We'll walk through your workflow and give you a fixed quote — no obligation, no follow-up sales deck.

Fastest way to start

Book a Free Call

30 minutes. We'll map your workflow and give you a fixed quote before we hang up.

  • ✓ No sales pitch — just strategy
  • ✓ Fixed quote on the call
  • ✓ 30 minutes, no fluff
Prefer to write it out?

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