Results

What happens when you stop doing it manually.

Real automations. Real numbers. Built and running on our own stack.

4 builds

Documented below

all running on this site

~5 hrs

Total build time

four builds, all under a day

< 5 sec

Lead to CRM

HubSpot contact + Slack alert

$0/mo

Running cost

all free-tier tools

We built these ourselves.

Our own automations, running on this site right now. Every number below is real. More case studies will show up here as we finish client work.

Aplos AI — Internal

Zero to CRM in one evening

Build time 1 evening (~4 hours)
Tools n8n + HubSpot + Slack (all free)
Monthly cost $0

Four website forms (audit, contact, checklist, discovery) were sending email notifications through EmailJS. No CRM. No structured contact records. Every lead had to be copied into a spreadsheet by hand.

We added n8n webhook calls to all 4 forms, running alongside the existing EmailJS sends. The n8n workflow splits the full name, tags which form the lead came from, creates or updates a HubSpot contact with company, phone, and industry fields, then fires a Slack message to #leads in seconds.

4 forms

Connected to CRM

up from 0

< 5 sec

Form-to-CRM time

previously manual entry

$0/mo

Running cost

n8n, HubSpot, Slack all on free tiers

n8n workflow: Webhook to Normalize Fields, then parallel to HubSpot Create Contact and Slack Send Message
HubSpot contacts list showing Maria Chen with Industry: Cleaning, Company: Brightside Cleaning Co.
Slack message showing new lead notification with name, email, company, phone, industry, and message fields

Related: n8n vs Make vs Zapier comparison

Aplos AI — Internal

Chat widget that qualifies its own leads

Build time 30 minutes
Tools Claude Haiku + n8n + HubSpot + Slack
Monthly cost ~$0 (Haiku API pennies per conversation)

The site already had an AI chatbot answering questions about our services. But every visitor who chatted was anonymous. No contact info, no way to follow up. Helpful conversations that went nowhere.

We updated the chatbot's system prompt so it asks for name, email, and pain point during conversation, without forms or pop-ups. When the bot has all three, it appends a hidden marker to its response. The client-side JS strips the marker and fires the same n8n webhook our forms use. HubSpot contact created, Slack alert sent, seconds later.

0 forms

Required

leads collected through conversation

< 5 sec

Chat-to-CRM time

same pipeline as form submissions

30 min

Total build time

prompt update + 20 lines of JS

Chat widget conversation collecting name, email, and pain point naturally
Slack message showing new lead from chat with name, email, and pain point summary

Try it yourself. Open the chat bubble in the bottom-right corner.

Aplos AI — Internal

AI chatbot with no backend framework

Build time 1 afternoon
Tools Claude Haiku + Netlify Edge Functions
Monthly cost ~$2-3

Wanted a chatbot on a static HTML/CSS/JS site. No React, no Node server. Most chatbot vendors charge $50-200/month and look generic.

A Netlify Edge Function (Deno) proxies the Anthropic streaming API. Client-side JS handles SSE streaming, session persistence, rate limiting by IP and daily cap, input sanitization, and prompt injection guardrails. About 300 lines total.

~300

Lines of code

edge function + client JS

< 1 sec

Time to first token

Deno edge, no cold start

~$2-3/mo

API cost

vs $50-200/mo for vendor tools

Try it yourself. Open the chat bubble in the bottom-right corner.

Aplos AI — Internal

5 lead sources, 1 pipeline, zero manual entry

Build time ~4.5 hours total
Tools n8n + HubSpot + Slack + Claude Haiku
Monthly cost $0

The site started with EmailJS notifications and a spreadsheet. No CRM, no alerting, no source tracking. Every follow-up was manual.

One n8n webhook that all 5 sources feed into: audit form, contact form, checklist form, discovery questionnaire, and AI chat. It normalizes fields, tags the source, creates or updates a HubSpot contact, and fires a Slack alert. Same pipeline regardless of entry point.

5 sources

1 pipeline

4 forms + AI chat

< 5 sec

Any source to CRM

HubSpot contact + Slack alert

$0/mo

Running cost

n8n, HubSpot, Slack all free tiers

Small Business Automation Guide (2026) → How Much Does Automation Cost? → Automation vs. Hiring → n8n vs Make vs Zapier → AI Agents for Small Business → How to Automate Sales Follow-Up →

Every result starts with a free audit call.

01

Free Audit Call

20 minutes. We map your current process, find exactly where time and money are leaking, and tell you what's automatable on the call.

02

Scoped & Built

Fixed hours, flat price. We connect your existing tools and build the automation in your environment. Delivered in 1–2 weeks.

03

You Own It

Loom walkthrough, written handoff doc, full access. Your automation, your accounts. $0/month to keep it running.

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