How much does business automation cost?

At Aplos AI, automation builds are priced as a flat project rate. Most builds run between $4,000 and $10,000 depending on complexity. Simple automations like a post-service review request sequence run 20–30 hours ($4,000–$6,000). More complex builds like full client intake automation run 35–55 hours ($7,000–$11,000). All pricing is scoped and approved before work begins.

Is there a monthly fee to keep the automation running?

No. Aplos AI charges a one-time flat fee to build the automation. Once delivered, it runs on your own accounts with no ongoing fees payable to Aplos AI. Some underlying infrastructure tools like n8n cloud hosting may have their own costs, typically under $20/month, and these are disclosed upfront in the project scope.

How is the project price determined?

Every project starts with a free 20-minute audit call. We map your current process, identify what's automatable, and estimate the hours required. You receive a written scope document with a fixed hour estimate before any work begins. The price is the estimated hours multiplied by fixed-price. There are no change orders or surprise invoices.

What is included in the automation build price?

The build price includes: the automation workflow built and tested in your environment, API integrations with your existing tools, a Loom video walkthrough of how it works, a written handoff document covering troubleshooting and modification, and a live Q&A session to confirm everything is working correctly. There are no additional setup fees.

How long does an automation build take?

Most builds at Aplos AI are delivered in 1–2 weeks from signed scope to live automation. Simpler builds (20–30 hours) are often completed in 5–7 business days. More complex builds (40–55 hours) take 10–14 business days. Timeline depends on the client's speed providing API access and approving test results.

Do you offer discounts for multiple automations?

Yes. When multiple automation builds are scoped together, there is often shared setup work that reduces the total hours. A business building 3 automations simultaneously will typically pay less total than building each one separately. Bundled scopes are priced transparently with the same fixed-price rate applied to the actual estimated hours.

Pricing

What a build
typically costs

Cost comes down to how many steps are in your process and how many tools we need to connect. Every project is scoped before anything is locked in. These are ballparks.

Book a Free Audit Call See What We Build

Pay upfront

Best rate. One invoice.

Pay the full project price before we start. No markup, no installment fee. You own everything outright from day one.

Lowest total cost

Pay over time

Pay over time.

Spread the cost across a payment plan at a slightly higher total. Includes ongoing support hours each month so we're available if anything needs tweaking.

Support included

Single automation

$4k–$10k

One focused build

A single workflow that solves one specific problem. Scoped, built, and handed off. Most straightforward projects land here.

Examples Review request sequence, appointment reminders, abandoned cart recovery, staff scheduling notifications

Mid-complexity

$10k–$20k

More moving parts

More tools to connect, more logic in the workflow, or both. Still a single deliverable, just a heavier lift under the hood.

Examples Client intake automation, lead nurture sequences, voice bot setup, invoice and billing automation

Multi-automation bundle

$20k+

Full stack buildout

Multiple automations scoped and built together. Shared setup work keeps the total lower than building each one separately.

Examples Intake + follow-up + reporting, full ops stack for a growing team, end-to-end client lifecycle automation

Optional add-on

Most clients don't need ongoing support. But if you want us watching your automations and available for improvements, pick a plan.

Monitor $297/mo

Uptime monitoring & error alerts
Monthly health check report
Bug fixes included
Email support (48-hr response)

Optimize $497/mo

Everything in Monitor
Quarterly workflow optimizations
Priority support (24-hr response)
Workflow tweaks & minor additions

No lock-in. Cancel anytime. Plans start after your build is delivered.

Not sure where your project falls? The free audit call is how we figure it out together. No commitment required: you'll leave with a clear picture of what's automatable and what it would cost.

What it costs to solve the same problem three other ways

	Aplos AI	Hiring In-House	Traditional Agency
Setup cost	$4,000–$20,000+	$0 upfront	$5,000–$25,000
Monthly cost	$0 (optional plans from $297/mo)	$4,500–$7,500/mo	$1,500–$5,000/mo
Delivery time	1–4 weeks	4–12 weeks	6–16 weeks
You own it	Yes	Depends	No
Ongoing dependency	None	Employee	Retainer

Aplos AI

Hiring In-House

Traditional Agency

Setup cost

$4,000–$20,000+

$0 upfront

$5,000–$25,000

Monthly cost

$0 (optional plans from $297/mo)

$4,500–$7,500/mo

$1,500–$5,000/mo

Delivery time

1–4 weeks

4–12 weeks

6–16 weeks

You own it

Yes

Depends

Ongoing dependency

None

Employee

Retainer

The average automation build at Aplos AI pays back within 60–90 days from time saved or revenue recovered. A one-time $6,000 build that saves 10 hours/month at $75/hr in staff time returns $9,000 in year one.

Every build includes the same deliverables.

Included

The Build

Complete automation workflow built and tested in your actual environment. API connections to your existing tools. No demo environments: it runs live before we hand it off.

Included

Loom Walkthrough

A recorded video walkthrough of how the automation works, step by step. Your whole team can watch it. No sitting through a live training call you have to schedule around.

Included

Written Handoff Doc

Covers how it works, how to troubleshoot common issues, what to do if something breaks, and how to modify a step if you need to. You own the documentation as much as the code.

What a build
typically costs

What it costs to solve the same problem three other ways

Every build includes the same deliverables.

Questions
we get
a lot.

Book a free audit.
Walk away with a quote.

What a buildtypically costs

What it costs to solve the same problem three other ways

Every build includes the same deliverables.

Questionswe geta lot.

Book a free audit.Walk away with a quote.

What a build
typically costs

Questions
we get
a lot.

Book a free audit.
Walk away with a quote.