Childcare centers burn hours every week on parent communication and billing follow-up that repeats the same way every time. We automate the recurring touchpoints so your staff focuses on the kids, not the inbox. One flat fee.
Sound familiar?
Families join the waitlist. You track it in a spreadsheet. When a spot opens, you call down the list. Half don't answer.
Reminding parents about late tuition feels personal. An automated, friendly reminder takes the awkwardness out and gets you paid faster.
Daily updates, weather closures, event reminders: sent manually, inconsistently, via group text that parents mute.
What we build
Spot opens → automated notification to next family → 48-hour response window → if no response, next family notified. Fill spots in hours not days.
Due date approaching → friendly reminder 3 days before → due-date reminder → overdue notice day 3 → director notified day 7. Fewer awkward calls, faster collections.
Daily summary, closure, or event entered once → automated SMS + email blast to all enrolled families. Consistent communication, zero manual sending.
Enrollment rate, attendance, outstanding tuition, upcoming events → Monday email. Know your numbers without touching a spreadsheet.
The process
30 minutes. We map your current process, find where time is leaking, and tell you exactly what's automatable: on the call, no fluff.
We configure a managed product or scope a custom system in writing. You know what is included, what it costs, and who supports it.
We launch, document, and support the system according to the chosen path. Custom ownership and handoff are defined in the written scope.
40%
Of waitlist families enroll within 48hrs
of automated notification
30%
Fewer late payments
with automated tuition reminders
2 paths
Managed or custom
Right-sized for the problem
Managed monthly
Start with one location and a defined workflow. We confirm your tools, volume and scope before payment.
Answer calls while you work. Capture the details, screen the request, and get the right person involved.
Follow up new leads and open estimates. Stop when they reply, book, decline, or opt out. Give your team the next step.
Front Desk and Follow-Up working together, with one verified booking connection and a single view of what happened next.
Ready to stop the manual grind?
Book a free 30-minute audit. We'll map exactly what's automatable in your childcare operation and what it would cost: before you commit to anything.
Book Your Free Audit Call