Free template · Internal Ops · Documents

Turn a Loom into an SOP. Onboard in days.

Watches a recording of someone doing a task, generates a written SOP with steps and gotchas. New hires onboard from documents instead of shadowing for two weeks.

Setup time ~25 minutes
Run cost ~$0.20/mo
Validation Tested + ready to run
License Free, yours forever

What it does

Loom to written doc.

  1. 1
    Loom Upload Webhook
    Configure Loom Connect or your video platform's webhook to POST here when a video is uploaded. Payload should include video_id, title, and transcript_url.
  2. 2
    Fetch Transcript
    Hits the Loom transcript endpoint with your video_id. Tella, Vimeo, and most modern video platforms expose the same shape. swap URL and auth.
  3. 3
    Generate SOP — OpenAI
    Asks gpt-4o-mini to convert the transcript into a structured SOP: Title, Purpose (one line), Prerequisites, numbered Steps in imperative tense, 3-5 Gotchas, and a Verification step.
  4. 4
    Create Google Doc
    Creates an empty Google Doc in the folder you specify with title 'SOP. [recording name]'.
  5. 5
    Insert SOP Content — HTTP
    POSTs to docs.googleapis.com batchUpdate to insert the generated markdown into the new doc.
  6. 6
    Notify Creator — Slack DM
    DMs you the doc link so you can review and share with the team.

Use it in your business

Vertical-specific framing

Agency or consultancy
Record a 5-minute walkthrough of how you onboard a new account. Get a structured SOP. New hires read the doc first, watch the video as backup. Stops the 'I asked Sarah three weeks ago and forgot' loop.
Engineering team
Record runbook walkthroughs (how to deploy, how to roll back, how to debug X). Auto-converts to written incident response docs.
Operations or admin team
Record QuickBooks workflows, vendor onboarding steps, payroll close. SOPs land in a single shared folder, audit-ready.
Coaching or course creator
Record a curriculum module. Get a structured handout for paid students. Saves hours of write-up per module.
Get the template
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What you'll need

Four accounts. All free tiers exist.

n8n Free self-hosted, or n8n Cloud starting $20/mo
Loom (or Tella, Vimeo) Webhook + transcript API access
OpenAI API key Pay-as-you-go, ~$0.003 per SOP
Google Workspace For Docs creation; OAuth2 in n8n

The math

What this is worth, conservatively

Time to write a structured SOP from scratch 30-60 minutes
Time to record a Loom walkthrough 5-10 minutes
Time with this workflow ~5 minutes record + 2 minutes review
Annualized: 2 SOPs/week, 1.5 hr each saved ~150 hours/year
Cost to run this template forever ~$2.40/year

Time savings benchmarked against ClickUp and Notion documentation surveys. Adoption varies; teams with strong recording culture see the biggest impact.

Other templates you might want

Related

Documents · Internal Ops
Document Version Reconciliation
Once SOPs live in Drive, catch when two people edit the same one in different places.
Internal Ops · Email
Inbox Triage Agent
Stop answering the same internal 'how do I X' email five times. point them at the SOP.
Internal Ops
Slack Channel Summary
Catches recurring Slack questions that signal where the next SOP needs to come from.

Want this wired into your knowledge base?

If you'd rather have us connect to your real Loom workspace, your Google Drive folders, and route SOPs to a Notion or Confluence index automatically. that's our $4,000-6,500 docs ops build. 1 to 2 weeks.

Book a 15-min walkthrough