Every Aplos AI engagement follows a structured 5-step process. Fixed price, clear milestones, and you own everything we build.
Every engagement has a written scope, a clear owner and a defined finish line. You know what happens next before we start.
We spend 30 minutes discussing how your business works, the tools you use, and the problem you want to solve. Bring one workflow or a custom software idea so we can discuss what a useful build would need to do.
We look at the people, records, and decisions involved. The next step might be an integration, an internal tool, a client portal, or a deeper scoping session, depending on the problem.
A shared understanding of the problem and an agreed next scoping step. The call is free, with no obligation to commission a build.
After the call, we agree on the scoping work needed. The written scope defines deliverables, integrations, responsibilities, acceptance criteria, timeline, and price. You approve it before implementation.
The scope is the contract. If it's not in the document, it's not in the build. This protects you from scope creep and protects us from building something you didn't ask for.
A PDF scope document with clear deliverables, timeline, and a fixed price. No hourly billing. No change orders unless you change the scope.
We collect a 50% deposit and schedule a kickoff call. On that call we confirm tool access: CRM, email, field service software, scheduling platform: and finalize any open questions. Most clients are fully onboarded in under 48 hours.
We handle credential collection through a secure intake form. You never need to email passwords or log into an unfamiliar dashboard. Setup is straightforward and we walk you through anything that isn't.
A shared project channel (Slack or email thread), access credentials collected securely, and a target delivery date confirmed on the calendar.
We build the automation as custom code against your APIs first: direct integrations you own and can hand off to any developer. Workflow platforms (n8n, Make, Zapier) are reached for only when visual orchestration is genuinely the right fit. Everything runs on your own infrastructure by default (or a hosted platform you choose). Every build is tested with real or realistic test data before handoff.
We don't deliver a Loom of a demo environment and call it shipped. The workflow runs live in your accounts, connected to your actual tools, with your actual data flowing through it. Testing happens there: not in a sandbox.
A fully built, tested automation running in your environment. We walk you through it live on a screen share so you can see every step fire in sequence.
We deliver a handoff document covering how the automation works, what each step does, what to do if something errors, and how to make basic changes without breaking anything. You pay the remaining 50%. The workflow is yours.
No ongoing license fee. No dependency on us to keep it running. Your automation lives in your accounts: if you never talk to us again, it still runs. That's the point.
Complete workflow documentation, a 30-day fix-anything window covering any bugs in the original scope, and optional ongoing support packages if you want us on call for future changes.
Book a free 30-minute build call to discuss your workflow and the custom software your business needs. We define the next scoping step and agree on pricing before implementation.
Book a Free Build Call