Every Aplos AI engagement follows a structured 5-step process. Fixed price, clear milestones, and you own everything we build.
No scope creep. No hourly billing surprises. No "we'll figure it out as we go."
Before we charge a cent, we spend 30 minutes learning your business. We ask about your current tools, your biggest bottlenecks, and what you wish happened automatically. No sales pitch. Just a real diagnostic.
We're looking for the workflows that are eating your team's time — the copy-paste jobs, the missed follow-ups, the manual invoices. Most businesses have three to five obvious candidates hiding in plain sight.
A written summary of your top 3 automation opportunities, with rough time savings for each. Sent within 24 hours of the call, no commitment required.
After the audit, we write a scope document that defines exactly what we'll build, which tools we'll connect, how many workflow hours are included, and what "done" looks like. You approve it before we touch anything.
The scope is the contract. If it's not in the document, it's not in the build. This protects you from scope creep and protects us from building something you didn't ask for.
A PDF scope document with clear deliverables, timeline, and a fixed price. No hourly billing. No change orders unless you change the scope.
We collect a 50% deposit and schedule a kickoff call. On that call we confirm tool access — CRM, email, field service software, scheduling platform — and finalize any open questions. Most clients are fully onboarded in under 48 hours.
We handle credential collection through a secure intake form. You never need to email passwords or log into an unfamiliar dashboard. Setup is straightforward and we walk you through anything that isn't.
A shared project channel (Slack or email thread), access credentials collected securely, and a target delivery date confirmed on the calendar.
We build your automation in n8n, Make, or Zapier — whichever fits your existing stack and hosting preferences. Every workflow is tested with real or realistic test data before we hand it off. You'll see the automation running before we call it done.
We don't deliver a Loom of a demo environment and call it shipped. The workflow runs live in your accounts, connected to your actual tools, with your actual data flowing through it. Testing happens there — not in a sandbox.
A fully built, tested automation running in your environment. We walk you through it live on a screen share so you can see every step fire in sequence.
We deliver a handoff document covering how the automation works, what each step does, what to do if something errors, and how to make basic changes without breaking anything. You pay the remaining 50%. The workflow is yours.
No ongoing license fee. No dependency on us to keep it running. Your automation lives in your accounts — if you never talk to us again, it still runs. That's the point.
Complete workflow documentation, a 14-day defect warranty covering any bugs in the original scope, and optional ongoing support packages if you want us on call for future changes.
Book your free 30-minute audit. We'll map your top automation opportunities and give you a fixed-price quote — no obligation, no pressure, no follow-up sequence if you pass.
Book a Free Audit