The check-in your team forgets to send.

What it does

Customers who feel seen.

1. 1
   Schedule Trigger — every hour

   Cron expression 0 * * * *. The workflow wakes up hourly and processes anything completed in the last window. Change the cadence in one field if you want it daily or weekly.
2. 2
   Sample Completed Jobs (replace this)

   Ships with two sample jobs so it runs out of the box. Replace this Set node with an HTTP Request to your booking or order software: Mindbody, Vagaro, Toast, Shopify, Mariana Tek, or whatever holds your completion records.
3. 3
   Split Each Customer

   Iterates through the array so the rest of the workflow runs once per customer. n8n handles the loop automatically.
4. 4
   Generate Follow-Up Email — OpenAI

   Uses gpt-4o-mini to write three short paragraphs: a thanks that names the exact service, an open question about how the result feels, and a sign-off from the staff member who served them. Costs about $0.0002 per message.
5. 5
   Send Follow-Up Email — SMTP

   Sends the generated email from your business address. Swap for Postmark, SendGrid, or Resend if you want better deliverability and click tracking.
6. 6
   Log Result

   Captures who got the email, what was sent, and when. Replace with a Google Sheets append, an Airtable create, or an HTTP request to your CRM if you want centralized reporting.

Use it in your business

Vertical-specific framing