Free template · Real estate, med spa, gyms, restaurants

Reply to every text in 60 seconds.

When a lead texts your business number, an agent reads the message, checks your CRM, and replies in your voice instantly. The leads you used to lose because you didn't text back fast enough now book.

Setup time ~20 minutes
Run cost ~$3/mo (500 SMS)
Validation Tested + ready to run
License Free, yours forever

What it does

Every lead replies in 60 seconds.

  1. 1
    Twilio SMS Webhook
    Catches inbound texts to your Twilio number. Twilio posts From, Body, MessageSid as form-encoded data. Set this URL on your number's messaging webhook config.
  2. 2
    Lookup Lead in CRM — HTTP Request
    Searches your CRM by phone number to pull existing context: name, lifecycle stage, last inquiry, budget. Template ships with HubSpot's /contacts/search. Swap for Salesforce, Follow Up Boss, or GoHighLevel.
  3. 3
    Draft Contextual Reply — OpenAI
    Uses gpt-4o-mini to write a single SMS under 280 characters that ends with a yes/no question pushing toward a call or showing. Includes the CRM context if found. Costs about $0.0003 per reply.
  4. 4
    Send SMS Reply — Twilio
    Texts the reply back from your verified Twilio number. End to end, the lead gets a personalized response in under 60 seconds, even at 11pm.

Use it in your business

Vertical-specific framing

Real estate
A buyer texts about a listing. Workflow pulls their saved searches and budget from Follow Up Boss, then asks if they want a Saturday showing. Conversion to call doubles when reply lands inside 60 seconds.
Med spa
A returning client texts about botox availability. Workflow pulls their last visit from Mindbody, confirms openings, and asks if they want a Tuesday or Thursday slot.
Gym or studio
A new lead texts about a class drop-in. Workflow checks if they've signed waivers, sends class times, and asks which session they want booked.
Restaurant
A diner texts about reservations. Workflow checks the OpenTable inventory via API, suggests two open times, and confirms party size with one yes/no question.
Get the template
Three quick questions, then we send the JSON. We use the answers to recommend templates that fit your business.

No spam. Unsubscribe anytime. The JSON link arrives instantly after submit.

What you'll need

Four accounts. Free or close to it.

n8n Free self-hosted, or n8n Cloud starting $20/mo
OpenAI API key Pay-as-you-go, ~$0.0003 per reply
Twilio $1/mo for a number, ~$0.008 per SMS in US
Your CRM HubSpot, Salesforce, Follow Up Boss, GoHighLevel — anything with a search API

The math

What this is worth, conservatively

Real estate lead-to-call conversion (no instant reply) ~8%
Lead-to-call conversion when reply lands in 60 seconds ~16%
On a 50-leads/mo pipeline, that's 4 extra appointments +4 calls/mo
At $500 average commission per closed appointment ~$2,000/mo
Cost to run this template forever ~$48/year

Numbers based on Lead Connect Inc. and InsideSales studies of response-time impact on conversion. Your actual results vary with vertical, lead value, and how the qualifying question reads.

Other templates you might want

Related

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Turns missed-call voicemails into Slack alerts with urgency tags. Whisper does the transcription.

Want this customized to your stack?

If you'd rather have us connect this to your real CRM, tune the qualifying question for your vertical, set up Twilio, and hand it back working — that's our $9,000 lead capture build. 2 to 4 weeks.

Book a 15-min walkthrough