Event planners lose bookings when venue inquiries sit unanswered and follow-up never happens. We automate the reply sequence and the post-event review ask. Fixed price. You keep the bookings you were losing.
Sound familiar?
A couple tours Saturday and submits an inquiry. You respond Monday. They booked somewhere else Sunday because that venue replied in 20 minutes.
Caterer, florist, AV, photographer: managing 6 vendors via individual texts. An event change requires 6 separate notifications.
You pulled off a flawless wedding. The couple was ecstatic. Nobody sent a review request at the right moment. That five-star review is gone forever.
What we build
Inquiry submitted → instant personalized reply with availability and pricing guide → CRM updated → you notified. Respond before competitors finish their coffee.
Event details updated → automated broadcast to relevant vendors → confirmation requested → unresponsive vendor flagged. One update reaches every vendor instantly.
Event date passes → 48-hour delay → review request to client linking to Google and The Knot/WeddingWire. Ask while the memories are still vivid.
Inquiries, site visits, proposals, bookings, upcoming events → Monday email. See your full pipeline without logging into three different tools.
The process
30 minutes. We map your current process, find where time is leaking, and tell you exactly what's automatable: on the call, no fluff.
We configure a managed product or scope a custom system in writing. You know what is included, what it costs, and who supports it.
We launch, document, and support the system according to the chosen path. Custom ownership and handoff are defined in the written scope.
78%
Of venue bookings go to first responder
automated inquiry response replies in seconds
Post-event
Highest review conversion window
ask while the experience is still vivid
2 paths
Managed or custom
Right-sized for the problem
Managed monthly
Start with one location and a defined workflow. We confirm your tools, volume and scope before payment.
Answer calls while you work. Capture the details, screen the request, and get the right person involved.
Follow up new leads and open estimates. Stop when they reply, book, decline, or opt out. Give your team the next step.
Front Desk and Follow-Up working together, with one verified booking connection and a single view of what happened next.
Ready to stop the manual grind?
Book a free 30-minute audit. We'll map exactly what's automatable in your event planning operation and what it would cost: before you commit to anything.
Book Your Free Audit Call