Staffing agencies lose placements when candidates go dark after a slow follow-up and clients hear nothing for days. We automate the candidate outreach and client status updates. Flat-fee build. No recurring cost.
Sound familiar?
A great candidate submits their resume. Nobody follows up for a week. They accepted an offer from a company that called within 24 hours.
Your client wants to know where their search stands. You give updates reactively. They start to wonder if you're working the search at all.
Placed candidates know other great candidates. Nobody asks. A systematic referral ask at the right moment is the most underused growth channel in staffing.
What we build
Resume received → instant acknowledgment → intake questionnaire at day 2 → status updates at key milestones → offer stage alert to recruiter. No candidate goes dark.
Weekly → client-specific pipeline update pulled from Bullhorn or ATS → formatted email showing candidates in process, interviews, next steps. Clients feel informed without you writing a word.
Placement confirmed → 30-day check-in → referral request with easy submission link. Turn every placement into a pipeline for the next one.
Submittals, interviews, placements, revenue, pipeline by client → Monday email. Know your agency's performance metrics without logging into your ATS.
The process
30 minutes. We map your current process, find where time is leaking, and tell you exactly what's automatable: on the call, no fluff.
We configure a managed product or scope a custom system in writing. You know what is included, what it costs, and who supports it.
We launch, document, and support the system according to the chosen path. Custom ownership and handoff are defined in the written scope.
24 hrs
Window before top candidates accept elsewhere
automated acknowledgment closes that gap
30 days
Post-placement referral conversion peak
highest referral window after placement
2 paths
Managed or custom
Right-sized for the problem
Managed monthly
Start with one location and a defined workflow. We confirm your tools, volume and scope before payment.
Answer calls while you work. Capture the details, screen the request, and get the right person involved.
Follow up new leads and open estimates. Stop when they reply, book, decline, or opt out. Give your team the next step.
Front Desk and Follow-Up working together, with one verified booking connection and a single view of what happened next.
Ready to stop the manual grind?
Book a free 30-minute build call to discuss your workflow and the custom software your business needs. We define the next scoping step and agree on pricing before implementation.
Book a Free Build Call