Staffing agencies lose placements when candidates go dark after a slow follow-up and clients hear nothing for days. We automate the candidate outreach and client status updates. Flat-fee build. No recurring cost.
Sound familiar?
A great candidate submits their resume. Nobody follows up for a week. They accepted an offer from a company that called within 24 hours.
Your client wants to know where their search stands. You give updates reactively. They start to wonder if you're working the search at all.
Placed candidates know other great candidates. Nobody asks. A systematic referral ask at the right moment is the most underused growth channel in staffing.
What we build
Resume received → instant acknowledgment → intake questionnaire at day 2 → status updates at key milestones → offer stage alert to recruiter. No candidate goes dark.
Weekly → client-specific pipeline update pulled from Bullhorn or ATS → formatted email showing candidates in process, interviews, next steps. Clients feel informed without you writing a word.
Placement confirmed → 30-day check-in → referral request with easy submission link. Turn every placement into a pipeline for the next one.
Submittals, interviews, placements, revenue, pipeline by client → Monday email. Know your agency's performance metrics without logging into your ATS.
The process
20 minutes. We map your current process, find where time is leaking, and tell you exactly what's automatable — on the call, no fluff.
Fixed hours, fixed price. We connect your existing tools — no software swaps, no new subscriptions, no surprises at the end.
Full walkthrough, Loom video, written handoff doc. Your automation, your accounts. $0/month to keep it running.
24 hrs
Window before top candidates accept elsewhere
automated acknowledgment closes that gap
30 days
Post-placement referral conversion peak
highest referral window after placement
$0
Monthly fees after delivery
one flat build price, then it's yours
Deep Dive
Staffing Agency Automation: Candidate Follow-Up, Client Outreach, and Placement Follow-Through
Ready to stop the manual grind?
Book a free 20-minute audit. We'll map exactly what's automatable in your staffing or recruiting agency and what it would cost — before you commit to anything.
Book Your Free Audit Call