Gyms and fitness studios lose revenue every week to trial leads that ghost, memberships that lapse without warning, and class no-shows. We automate the follow-up, the reminders, and the renewals. Once, for a flat fee.
Sound familiar?
Someone tries a free class, fills out the waiver, then disappears. No follow-up goes out. They sign up at the gym down the street because they heard from them first.
A member's card expires. Nobody caught it. They don't renew because it felt awkward. Two months later they've cancelled and you've lost $160 in recurring revenue you never had to lose.
Someone books a 6 AM spin class and doesn't show. That spot could have gone to someone on the waitlist. Automated reminders with easy cancel/confirm fill every class.
What we build
Trial sign-up or free class attendance in Mindbody or Glofox → welcome message immediately → follow-up day 3 → soft close day 7. Each message uses their name and the class they tried. Trials convert to paying members without anyone on your team making a call.
Membership expiry date approaching in your gym management system → reminders at 30, 14, and 7 days → renewal link included → lapsed members flagged for personal outreach. Reduce passive churn.
Class booked → confirmation with add-to-calendar link → reminder 2hrs before → no-show tracked → follow-up with rescheduling link. Works with Mindbody, Pike13, and most booking platforms.
Member hits a milestone (30 days, 3 months, 6 months) → review request to Google or Yelp → referral offer to engaged members. The ask goes out when enthusiasm is highest, not weeks later when it's already faded.
The process
20 minutes. We map your current process, find where trial leads, renewals, and class bookings are leaking revenue, and tell you exactly what's automatable — on the call, no fluff.
Fixed hours, fixed price. We connect to your existing gym management platform — no migrations, no new software subscriptions, no surprises at the end.
Full walkthrough, Loom video, written handoff doc. Your automation, your accounts. $0/month to keep it running.
68%
Of gym leads never receive a follow-up
automated sequences close the gap 24/7
3–5x
Higher conversion with same-day lead follow-up
speed-to-lead is the biggest variable in gym sales
$0
Monthly fees after delivery
one flat build price, then it's yours
Deep Dive
Fitness Business Automation: How to Reduce No-Shows, Retain Members, and Fill Classes Automatically
Ready to stop losing members you already have?
Book a free 20-minute audit. We'll map exactly what's automatable in your studio and what it would cost — before you commit to anything.
Book Your Free Audit Call