Dental practices lose 10–15% of appointments to no-shows, and front desk staff spend hours every week on reminder calls, intake forms, and review chasing. We solve it with managed products for recurring needs and scoped custom systems for unique processes.
Sound familiar?
Your front desk calls every patient the day before. When they can't reach someone, they call again. That's hours of manual work that still doesn't prevent every no-show.
Patients arrive 10 minutes early to fill out forms. Staff re-enters data manually. Errors happen. Time is wasted.
The best time to ask is right after a great appointment. That moment passes and the review never gets written.
What we build
Appointment booked in Dentrix/Eaglesoft/Open Dental → text+email at 48hrs and 24hrs before → patient confirms via reply → front desk sees confirmation, no calls made.
New patient books → digital intake forms sent immediately → completed forms logged to patient record → staff alerted when complete. No paper, no manual entry.
Appointment marked complete → 2-hour delay → review request SMS with Google Business link. Ask while the visit is still fresh.
New appointment → insurance info pulled → verification request sent to payer → result logged → front desk notified. Know coverage before the patient arrives.
The process
30 minutes. We map your current process, find where time is leaking, and tell you exactly what's automatable: on the call, no fluff.
We configure a managed product or scope a custom system in writing. You know what is included, what it costs, and who supports it.
We launch, document, and support the system according to the chosen path. Custom ownership and handoff are defined in the written scope.
10–15%
Of appointments are no-shows without reminders
automated reminders cut that significantly
40%
Of patients choose a practice based on reviews
automated review requests fill your profile
2 paths
Managed or custom
Right-sized for the problem
Build notes
The details that decide whether a dental front-desk automation survives contact with a real practice management system.
Best Scheduling Software for Dental (2026) compares the platforms these builds sit on top of.
Managed monthly
Start with one location and a defined workflow. We confirm your tools, volume and scope before payment.
Answer calls while you work. Capture the details, screen the request, and get the right person involved.
Follow up new leads and open estimates. Stop when they reply, book, decline, or opt out. Give your team the next step.
Front Desk and Follow-Up working together, with one verified booking connection and a single view of what happened next.
Ready to fix your front desk?
Book a free 30-minute audit. We'll map exactly what's automatable in your dental practice and what it would cost: before you commit to anything.
Book Your Free Audit CallDentrix, Eaglesoft, Open Dental, and most cloud-based dental platforms via APIs or webhooks. Also Weave, Birdeye, and Google Business Profile.
Aplos AI offers managed products with clear monthly plans and custom systems scoped as fixed projects. Managed pricing includes the live service and support; custom ownership and handoff are defined in the written scope. Book a free scoping call and we will give you an exact number for your workflow.
No. We build on top of your existing software. Your staff keeps using Dentrix or Eaglesoft exactly as before.
After an appointment is marked complete, a 2-hour delay is applied, then a personalized SMS with a direct link to your Google Business profile review page. We filter recent complainers so you only request reviews from satisfied patients.
A single prevented no-show on a hygiene appointment recovers $150–$300. For a practice with 50 appointments/week at 10% no-show rate, reducing no-shows 30–50% recovers $2,250–$7,500/month.
No. One-time flat build fee. n8n costs under $20/month and is disclosed before you commit.