Real estate agents running 10+ active clients lose deals every week to slow follow-up and manual CRM entry. We automate the reply, the nurture, and the reporting: once, for a flat fee.
Sound familiar?
They toured Sunday, you followed up Tuesday. They signed with someone else Monday morning.
Every showing note, contact, status update: entered by hand. Hours per week that should be spent closing.
You don't know which leads are hot until you scroll 200 messages. By then the opportunity's gone.
What we build
New lead from Zillow/Realtor.com/website → instant personalized text+email → lead added to Follow Up Boss or HubSpot → you notified with full context. No lead goes cold.
Showing completed → automated feedback request → response logged to CRM → if no response in 24hrs, follow-up triggered. Know where every buyer stands.
New contract in DocuSign → key dates (inspection, appraisal, closing) auto-logged → automated reminders sent to all parties. Nothing falls through the cracks.
Every Monday: active listings, leads by stage, pending deals from CRM → formatted inbox report. Know your numbers without touching a spreadsheet.
The process
30 minutes. We map your current process, find where time is leaking, and tell you exactly what's automatable: on the call, no fluff.
We configure a managed product or scope a custom system in writing. You know what is included, what it costs, and who supports it.
We launch, document, and support the system according to the chosen path. Custom ownership and handoff are defined in the written scope.
3–5 hrs
Lost every day to manual CRM and follow-up
for a typical active agent
78%
Of deals go to first agent who responds
automated follow-up replies in seconds
2 paths
Managed or custom
Right-sized for the problem
Managed monthly
Start with one location and a defined workflow. We confirm your tools, volume and scope before payment.
Answer calls while you work. Capture the details, screen the request, and get the right person involved.
Follow up new leads and open estimates. Stop when they reply, book, decline, or opt out. Give your team the next step.
Front Desk and Follow-Up working together, with one verified booking connection and a single view of what happened next.
Ready to stop losing deals?
Book a free 30-minute audit. We'll map exactly what's automatable in your real estate operation and what it would cost: before you commit to anything.
Book Your Free Audit CallWe work with Follow Up Boss, HubSpot, Zillow Lead Connector, Realtor.com leads, DocuSign, Google Calendar, and Gmail. No platform migrations required.
Aplos AI offers managed products with clear monthly plans and custom systems scoped as fixed projects. Managed pricing includes the live service and support; custom ownership and handoff are defined in the written scope. Book a free scoping call and we will give you an exact number for your workflow.
Within seconds of a lead submitting. The automation monitors your lead sources in real time and fires a personalized reply before you've even seen the notification.
No. We build on top of your current CRM through direct API integrations: Follow Up Boss, HubSpot, or a spreadsheet.
Agents who respond within 5 minutes are 21x more likely to qualify a lead (Harvard Business Review). At a $15,000 average commission, converting one additional lead per month more than covers the entire build cost.
No. One-time flat build fee, then you own it. Underlying tools like n8n typically cost under $20/month, disclosed upfront.