Property managers with 50+ units spend hours each week on rent reminders and maintenance follow-up that should run without them. We automate the repetitive touchpoints so your team handles exceptions, not routine communication. One build. Done.
Sound familiar?
You find out rent is late on the 5th. A reminder on the 1st and 3rd would have prompted most tenants: or given 2 days of early warning.
Tenant submits request. It gets lost in email. They submit again. Now they're angry.
You reach out 30 days before expiration. The tenant needed 90 days to decide. Now you're scrambling.
What we build
Due date approaching → reminders on day -3 and -1 → if unpaid by day 2 → late notice triggered → owner notified.
Tenant submits request → auto-acknowledged → ticket created and assigned to vendor by category → tenant updated at each stage.
Expiration 90 days out → renewal offer sent → reminders at 60 and 30 days → escalate to PM if no response.
Occupancy, outstanding rent, open maintenance tickets, lease expirations in 90 days → Monday email. Know your numbers without touching a spreadsheet.
The process
30 minutes. We map your current process, find where time is leaking, and tell you exactly what's automatable: on the call, no fluff.
We configure a managed product or scope a custom system in writing. You know what is included, what it costs, and who supports it.
We launch, document, and support the system according to the chosen path. Custom ownership and handoff are defined in the written scope.
35%
Of late payments prevented with pre-due reminders
automated on day -3 and -1
90 days
Renewal lead time prevents vacancy
automated sequence starts automatically
2 paths
Managed or custom
Right-sized for the problem
Managed monthly
Start with one location and a defined workflow. We confirm your tools, volume and scope before payment.
Answer calls while you work. Capture the details, screen the request, and get the right person involved.
Follow up new leads and open estimates. Stop when they reply, book, decline, or opt out. Give your team the next step.
Front Desk and Follow-Up working together, with one verified booking connection and a single view of what happened next.
Ready to stop the manual grind?
Book a free 30-minute audit. We'll map exactly what's automatable in your property management operation and what it would cost: before you commit to anything.
Book Your Free Audit Call