Med spas collect enormous amounts of client data and do nothing with it. We build automations that fill appointment gaps, re-engage dormant clients, and onboard new ones, without adding staff.
At $200–$500 per slot, a 15% no-show rate costs the average med spa $3,000–$8,000 a month. Manual reminder calls aren't cutting it.
Health history forms, consent docs, before photos — all collected manually, filed inconsistently, and impossible to reference quickly at the next visit.
A client gets a filler treatment, loves it, then you never hear from them again. Nobody's following up at 90 days. That's recurring revenue walking out the door.
Appointment booked in Mindbody, Jane App, or Vagaro → confirmation sent instantly → 48hr reminder → day-of text → post-visit follow-up. No-shows drop from week one.
New client books → intake form sent automatically → consent docs via DocuSign or PandaDoc → before-photo reminder → welcome sequence sent. The first visit runs smoothly before they walk in the door.
Clients who haven't booked in 60, 90, or 120 days get a re-engagement email and SMS via Klaviyo or Mailchimp. Each message is timed to their last treatment, not a generic blast to the full list.
24 hours after every visit → review request sent via Google Business Profile link → positive reviews captured → negative feedback routed privately to staff before it reaches a public platform.
20 minutes. We map your current booking, intake, and follow-up workflow and identify exactly where revenue is leaking.
Fixed hours, fixed price. We connect your existing platforms — no replacements, no new software to learn, no disruption to your team.
Full walkthrough, Loom video, written handoff doc. The automation runs on your accounts. No monthly fee to keep it alive.
Deep Dive
Med Spa Automation: Reduce No-Shows, Streamline Intake & Re-Engage Clients
Book a free 20-minute audit. We'll identify your highest-ROI automation opportunity and send you a written breakdown — same day, no obligation.
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