How It Works
We build custom automation workflows that connect your existing software tools — your CRM, your scheduling app, your SMS platform — and make them talk to each other automatically. Common builds include lead follow-up sequences, appointment reminder systems, post-job review requests, invoice reminders, and client onboarding workflows. Everything is built to your specific tools and processes, not a generic template.
Software subscriptions give you a platform. We give you a working system. Most business owners already have the tools they need — the problem is nothing is connected or automated. We do the integration and automation work so you're not paying monthly forever for something that still requires manual input. Our builds are one-time and you own the result.
No. We handle everything — scoping, building, testing, and documentation. You don't need to know what an API is or how webhooks work. What you do need: a clear sense of what manual tasks are slowing you down, and the existing software tools we'll connect. We handle the rest.
We work with most common small business platforms — ServiceTitan, Jobber, Housecall Pro, HubSpot, Go High Level, Vagaro, Mindbody, Acuity, Buildertrend, QuickBooks, AppFolio, Buildium, and dozens more. The orchestration layer is typically n8n or Make (formerly Integromat). If you're unsure whether we can connect to your stack, the free audit will tell you.
We spend 30 minutes reviewing your current tools, identifying the 3-5 highest-impact automations for your specific business, and giving you a clear scope: what we'd build, what tools we'd connect, and what it would cost. There's no obligation and no pitch. You get a written summary after the call.
Pricing & Timeline
Individual workflow builds typically run 20-35 hours at $150/hr — roughly $3,000-$5,250 each. A full operations stack (3-5 workflows) typically runs $9,000-$22,500 depending on complexity. Everything is scoped before work begins so there are no surprises. No retainers, no monthly fees, no per-seat charges — you pay once and own the system.
Every business runs different tools and has different complexity. A lead follow-up sequence for a solo plumber is simpler than the same system for a 10-location dental group. We scope each project to an honest hour estimate, work against that scope, and don't bill for time beyond what was scoped without your approval.
The build itself is one-time. The tools we use to run the automation (n8n, Make, Twilio, etc.) have their own subscription costs — typically $50-150/month depending on your volume. We disclose these during scoping so you know the full picture before committing.
Most individual automation builds take 1-2 weeks from kickoff to live. A full operations stack (5+ workflows) typically takes 4-6 weeks. Everything is scoped and approved before any work begins.
We can split larger projects into milestones — typically 50% upfront and 50% on delivery. For multi-phase projects, we invoice per phase. Reach out and we'll find a structure that works.
What to Expect
Active accounts on the software platforms we'll be connecting, access credentials (or an admin who can provide them), and clarity on the specific workflows you want automated. The audit call helps you get this straight before committing.
Usually no. We work with what you have. Occasionally a specific integration requires a plan upgrade on an existing tool (e.g., a software platform that only allows API access on higher tiers). We flag this during scoping — never a surprise after the build starts.
We provide 30 days of support after every build for bugs and fixes directly related to our work. If a third-party platform changes its API or breaks an integration, we'll diagnose the issue and quote a fix — usually a small amount of time relative to the original build.
Yes. Every build includes documentation and a walkthrough call. You'll know how to monitor the automation, how to update it for common scenarios (like changing the text in a message sequence), and who to contact if something looks wrong.
Yes. The industry pages represent our most common builds, but we've built automations for industries not listed. If you have a manual process that repeats, we can almost certainly automate it. The audit is the right place to scope this.
Results & Expectations
Results depend on the specific automation. Lead response sequences typically improve lead-to-call conversion 2-5x for businesses that previously had no follow-up. Review request automations typically generate 4-6x more monthly reviews within 30 days. Appointment reminder sequences typically cut no-shows by 50-70%. We share industry benchmarks during scoping — we don't promise specific outcomes because every business is different.
Most lead follow-up and review request builds pay for themselves within 60-90 days. A single won job from a recovered lead or a single 5-star review that drives an organic booking can cover the cost of a basic build.
We guarantee that we'll build exactly what was scoped, that it will work as specified at handoff, and that we'll fix anything that breaks within the first 30 days. We don't guarantee business outcomes — no honest automation shop does. What we do is give you conservative estimates based on real industry data and let you decide if the math makes sense.
A full-time employee costs $50,000-$80,000+/year in salary, benefits, and overhead — and still has a ceiling on what they can process. An agency typically charges $2,000-$5,000/month ongoing with no ownership of deliverables. We build once, you own it, and it runs 24/7 at near-zero marginal cost. For the specific tasks automation handles, there's no comparison.
That's how most clients start. We scope and build a single high-impact workflow — usually lead response or review requests — and let the results speak. Once the first build is live, most clients add 2-3 more within 90 days.