Most small carriers are not slow at hauling freight. They are slow at the paperwork that follows it. POD sits on a phone over the weekend, the invoice goes out days late, and the factoring submission waits on somebody remembering. We automate that chain once, for a flat fee, running on your own accounts.
Sound familiar?
Load delivered Thursday. Photo of the signed BOL never made it off the phone. The invoice cannot go out, factoring cannot fund, and nobody notices until somebody runs an aging report.
Every broker sends a different PDF. Someone retypes the load number, the stops, the rate, and the detention terms into your system by hand, and a typo becomes a short-pay three weeks later.
The driver waited four hours. Nobody logged the arrival time, so there is no evidence, so the claim never gets filed. That is revenue you already earned and simply did not invoice.
What we build
Driver uploads the signed BOL by text or app → document attached to the load → invoice created in QuickBooks and sent to the broker the same day. The single highest-value build in trucking, because it is the step that controls how fast you get paid.
Broker rate con lands in your inbox → load number, stops, rate, and detention terms parsed out of the PDF → load created in your TMS or spreadsheet → dispatcher reviews rather than retypes.
Arrival and departure pulled from Samsara, Motive, or a text from the driver → broker updated automatically → every timestamp logged, so a detention claim has evidence behind it instead of a memory.
Invoice plus rate con plus signed POD bundled in the exact format your factoring company wants → submitted automatically → funding requests stop waiting on somebody assembling a PDF by hand.
The process
30 minutes. We map your current process, find where time is leaking, and tell you exactly what's automatable: on the call, no fluff.
We configure a managed product or scope a custom system in writing. You know what is included, what it costs, and who supports it.
We launch, document, and support the system according to the chosen path. Custom ownership and handoff are defined in the written scope.
2–3 hrs
Lost every day to invoicing & admin
for a typical 10-tech operation
78%
Of jobs won by first responder
automated follow-up replies in seconds
2 paths
Managed or custom
Right-sized for the problem
Build notes
The parts of a trucking automation that quietly fail when they get skipped. These are the details that decide whether the thing still works in week six.
Comparing who should build it? Our provider-type comparison applies to freight as much as to the trades: answering services, TMS add-ons, retainer agencies, fixed-price builds, and DIY all cost very different amounts by year three.
Managed monthly
Start with one location and a defined workflow. We confirm your tools, volume and scope before payment.
Answer calls while you work. Capture the details, screen the request, and get the right person involved.
Follow up new leads and open estimates. Stop when they reply, book, decline, or opt out. Give your team the next step.
Front Desk and Follow-Up working together, with one verified booking connection and a single view of what happened next.
Ready to stop the manual grind?
Book a free 30-minute build call to discuss your workflow and the custom software your business needs. We define the next scoping step and agree on pricing before implementation.
Book a Free Build Call